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Services
What we offer
Accounts Payable
At GenZed, we know how vital it is for advertising agencies to maintain seamless financial operations while focusing on delivering exceptional creative work. Our accounts payable service is designed to align with your agency’s unique financial needs, ensuring payment schedules are in sync with cash flow, managing staff expenses, and accurately tracking supplier invoices within your accounting system. Using advanced tools like Dext, Hubdoc, and other expense management software, we automate and streamline invoice and expense processing. With our expert management, your agency can concentrate on creativity and client service, knowing that the financial details are fully managed.
What We Offer
Comprehensive Invoice Management
We handle the entire process for all supplier invoices, from freelancers to production partners, ensuring all payments are made accurately and on time. By integrating software like Dext and Hubdoc, we automate invoice capture and categorisation, improving accuracy with minimal input from your team.
Tailored Payment Scheduling
We carefully align your payment schedules with your cash flow, ensuring your key suppliers and partners are paid on time, without disrupting your financial stability or workflow.
Credit Card and Expense Management
We manage company credit cards and staff expenses, making sure that all transactions are properly tracked and categorised for project-specific reporting and financial accuracy.
Cash Flow Forecasting
Our detailed cash flow forecasts help you understand how upcoming payments will impact your agency’s financial position, allowing for proactive, informed decision-making.
Supplier Reconciliation
Regular supplier statement reconciliation ensures all payments and credits are accurately accounted for, addressing discrepancies before they become issues.
Invoice Attachment and Accessibility
All supplier invoices are securely attached to your accounting system, ensuring easy access for audits, client reporting, or future reference as needed.
Payment Run Preparation
We can prepare easy-to-upload CSV files for payment runs, simplifying the process and reducing your administrative workload, so you can focus on creative priorities.
How We Work
End-to-End Management
We manage every aspect of your accounts payable process, from invoice handling to credit card and expense reconciliation, allowing you to concentrate on delivering creative work.
Personalised Service
We tailor our approach to fit your agency’s specific financial needs, providing a seamless service that integrates with your workflow and supports your business objectives.
Integrated Cash Flow Management
Our payment scheduling aligns with your agency’s cash flow, ensuring that supplier payments, freelancer fees, and other expenses are handled without strain on your finances.
Custom Dashboards
Our real-time dashboards provide up-to-date insights into your outstanding payments, cash flow forecasts, credit card transactions, and staff expenses, giving you full financial visibility.
Daily Reconciliations
We perform daily bank reconciliations to ensure that your financial data is always accurate and ready for review, allowing for quick, informed financial decisions.
Why Choose GenZed?
When you choose GenZed for your accounts payable management, you’re entrusting your financial operations to a dedicated partner who understands the specific needs of advertising agencies. We manage every detail of supplier payments, staff expenses, and financial reconciliations, allowing you to concentrate on delivering outstanding creative work while knowing your finances are expertly handled.
✔️ Comprehensive accounts payable management, covering all aspects from supplier invoices and freelancer payments to credit card and expense reconciliation.
✔️ Strategic alignment of payment schedules with cash flow to maintain financial stability, avoid cash shortages, and support long-term growth.
✔️Automated invoice management using tools like Dext and Hubdoc for efficient capture, categorisation, and tracking.
✔️ Cash flow forecasting and daily bank reconciliations for accurate, up-to-date financial data, supporting informed decision-making.
✔️ Easy access to financial documents by securely attaching invoices to the accounting system, simplifying audits and client billing.
✔️ Optional CSV preparation for payment runs to reduce administrative tasks and improve efficiency.
✔️ Custom real-time dashboards offering insights into outstanding payments, cash flow forecasts, and staff expenses.
✔️ Personalised service combining advanced technology with expert human oversight, ensuring the unique needs of advertising agencies are met.
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