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What we offer
VAT Returns
As a Portfolio FD, managing VAT compliance and maximising VAT reclaims across multiple businesses can be challenging and time consuming. At GenZed, we streamline this process by combining advanced AI technology with human expertise to ensure every transaction is accurately recorded, helping to create precise and compliant VAT returns. Using tools like Dext and Hubdoc, we efficiently process invoices and receipts, while our AI systems check each entry to ensure VAT accuracy. Our expert team also ensures that all documentation is audit-ready, so you can focus on your strategic goals while we handle your VAT obligations.
What We Offer
Accurate VAT Calculation with AI and Expert Review
Our advanced AI reviews each transaction to ensure that VAT details from invoices and receipts are captured accurately. While Dext and Hubdoc help streamline data entry, our human experts first review each document for details such as VAT, descriptions, and accuracy before AI verifies the final check. This layered approach ensures that every VAT transaction is compliant and properly accounted for.
MTD Compliance
We ensure your VAT returns comply with Making Tax Digital (MTD) regulations. Using HMRC-approved software, we submit VAT returns digitally, with AI tools continuously updating transaction records to ensure accuracy. Our team then verifies the data before submission to ensure compliance across your portfolio.
Thorough VAT Preparation
We manage VAT preparation for all the businesses you oversee, ensuring that invoices, receipts, and expenses—such as operational costs, software subscriptions, and other supplier invoices—are correctly documented. Our AI-driven tools check each transaction, and our experts ensure that VAT is applied correctly to maximise legally reclaimable amounts.
HMRC Filing
We handle the entire VAT submission process with HMRC, aiming for timely and accurate filings. By checking each transaction during the preparation process, our AI helps minimise discrepancies, while our team reviews the data to ensure your VAT returns are ready for submission.
VAT Reconciliation
We perform comprehensive VAT reconciliations, ensuring your VAT records align with financial statements. Our AI tools highlight discrepancies, and our team verifies that all VAT transactions are accounted for accurately, helping ensure your returns are as precise as possible.
VAT Audit Management
In the event of a VAT audit, we have you covered. GenZed attaches invoices and receipts to transactions within your accounting system, ensuring all documentation is securely stored and easily accessible when needed. Our team has experience managing VAT audits and will support you throughout the process, providing all necessary documentation to HMRC to ensure compliance.
Ongoing Compliance Monitoring
We continuously monitor changes in VAT regulations to ensure your portfolio remains compliant with the latest tax laws. Our AI systems keep track of evolving regulations, and our team ensures that any necessary adjustments are made to your VAT submissions.
How We Work
Step 1: Invoice and Receipt Entry
We start by using Dext and Hubdoc to automate the entry of invoices and receipts, capturing all relevant transactions. creating an initial entry based on the attached documents, streamlining the data entry process.
Step 2: Bookkeeper Review and Adjustments
Next, our experienced bookkeepers manually review each entry created by Dext and Hubdoc. This ensures VAT is correctly applied, descriptions are accurate, and any necessary adjustments are made to meet compliance requirements.
Step 3: AI-Powered Accuracy Check
Once the bookkeeper’s adjustments are complete, our AI checks each transaction to verify that VAT has been applied correctly and that all details are in order. This final layer of verification ensures accuracy and compliance across all transactions, minimising errors and maximising VAT reclaim opportunities.
Tailored VAT Solutions for Portfolio Finance Directors
Our VAT services are designed to meet the specific needs of each business in your portfolio. We provide customised solutions that ensure VAT returns are compliant, accurate, and optimised for each business, no matter its complexity or operational structure.
Regular VAT Reporting
We offer regular updates on the VAT status of each business you manage, providing clear insights into deadlines and VAT reclaims. Our detailed reports help you manage cash flow effectively while keeping you informed of VAT obligations across your portfolio.
Expert Guidance and AI Support
Our VAT specialists, supported by AI-driven tools, are always available to offer guidance. Whether you need advice on VAT regulations or strategies for optimising VAT reclaims, we combine AI-powered analysis with expert insights to support your decision-making.
Why Choose GenZed?
As your finance department on demand, our meticulous approach combining the power of AI with expert oversight ensures that every transaction is accurately recorded and every VAT return is prepared to the highest standards. By recovering all legally eligible VAT, improving cashflow and increasing profit margins for your clients, we give you the confidence to focus on strategic growth while we manage your portfolio’s VAT obligations.
– Ensure VAT is applied correctly on every transaction with AI-powered checks, backed by expert review for compliance and precise VAT returns.
– Optimise VAT recovery with AI that identifies all reclaimable VAT, ensuring your clients capture every eligible opportunity through expert verification.
– Save time and reduce administrative burdens by letting us manage the entire VAT process.
– Stay audit-ready with securely attached invoices and receipts, while our team provides full support to ensure smooth audits and HMRC compliance.
– Gain confidence knowing your VAT returns are compliant, accurate, and optimised for maximum reclaim, with AI and expert oversight handling every detail.
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